Office Administrator - Job details
$28 - $38 per hour, based on Qualifications and Experience
Packages Available after a positive 6 month Evaluation and Probation period.
All applications must be submitted at:
Resumes must be emailed to email@example.com
Job Title: Office Administrator
Job Type: In person / Full Time
Work Schedule: Based on project needs
Performance Evaluated by: Manager
ESSENTIAL JOB DUTIES: Supporting company operations in all aspects of construction projects.
Directly Responsible during the day-to-day operations for administrative and accounting functions by:
o Perform various daily, weekly and monthly administrative functions and process for all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles.
o Provide accurate and timely communication to the Manager on relevant issues to ensure key information is disseminated.
o Assist field operations with informational inquiries to ensure a productive work environment.
o Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
o Perform large job setups, contract billings and A/R collections to ensure accuracy, timeliness.
o Collect, draft, and catalog project W9s, COIs, Subcontracts, Invoices, Online Portals, Pay applications, and etc. to ensure compliance with contract documents.
o Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Caliber’s policies and procedures.
o Assist with HR, Recruitment, and On boarding.
o Maintain and ensure proper quantities and stock of office equipment and materials.
o Being a Team Player.
Assist during the construction phase by:
o Recording minutes of project coordination meetings and forward to the project manager for approval and dissemination to all parties
o Assisting with the electronic transfer of data between the superintendent and project manager
o Follow all company standards, systems, and policies
o Communicate daily with Manager, Superintendent, Subcontractors, and Clients as needed
o Maintain a weekly project checklist to assist the Manager with their weekly job coordination
o Assist and coordinate with project correspondence, required paperwork, documentation, and
o Assist Manager with monthly billing and schedule updates
o Communicate daily with the Manager and project superintendent to discuss project progress, requirements, and goals.
o Represent the Company to customers, subcontractors, suppliers, vendors, and employees in a professional manner
Education and Other Requirements:
Must be able to multitask (prioritize work), thrive in a fast-paced team environment, have great attention to detail, and possess excellent organizational skills.
Must be able to communicate effectively (both verbal and written) with subcontractors, suppliers, design professionals, clients, Superintendent and Project Manager.
Must be able to take direction and follow instructions.
Proficient in using a pc and be willing to learn how to use new software applications.
Be able to obtain and maintain military base access.
Have a reliable method of transportation to and from the jobsite
Fluent in all Microsoft office programs.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to -
Must be able to sit for long periods of time
Ability to frequently repeat the same movements with arms, hands, wrist, and fingers. (Use fine manipulation, frequent to constant traditional keyboarding)
Use fingers to grasp, move, or assemble small objects
Ability to seldomly lift < 10lbs
Ability to reach overhead, at or below the shoulder
Ability to see details of objects that are less than a few feet away
Understand the speech of another person
Speak clearly so listeners can understand
Ability to focus on one source of sound and ignore others
Employee is regularly working indoors, in an office setting
Employee is regularly exposed to moderate noise levels
Employee is regularly exposed to loud noise, dust, airborne particles, fumes, and various types of smells
Employee will be required to wear personal protective equipment as needed to perform job tasks
Employee is expected to work in a safe and efficient manner while maintaining a clean work area
Caliber Construction Alaska LLC IS AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS. WE RECRUIT, EMPLOY, TRAIN, COMPENSATE, AND PROMOTE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, DISABILITY, PROTECTED VETERAN STATUS, OR ANY OTHER BASIS PROTECTED BY APPLICABLE FEDERAL, STATE, OR LOCAL LAW.
This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of this position, and working conditions any of which may change at any time according to the sole and absolute discretion of Caliber Construction Alaska LLC., with or without notice.